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Content versioning

All content can have several versions. You decide on what you publish and when. The content of other versions can be of the same or a different form. Based on your requirements, a text, photo gallery or, for example, a questionnaire can be displayed at one address.

Content versioning enables you to intercept changes to the website in time. It also ensures that you do not lose content that you have spent much time working on. In addition, content versioning allows you to go back to the original content.

Content versioning is used when:

Publishing information with effect from a specific period

For example, you know that your company management structure will change on the first day of the following month. You can prepare a page in advance, with a description of the new structure and set it so that it the page is published on the specified day, while the old version is archived. The advantage is that the version will change at the set time. You therefore do not need to make the changes on the hour and day when the change is due to take effect.

Here is another example. You want to change part of the text on the home page to display message about an upcoming trade fair, and you know that this information should be removed after the fair finishes. In such a case, it is useful to create new content, into which information about the trade fair is included, and set the publication and content archiving so that the information changes at the right time.

You can change the type of content

You have a specific type of content and you intend to have a different form in the same place. For example, there is now so much text on one page that you decide to divide the page into several sub-pages and display a list of them (Overview) in the original place. In such a case, you can use a new version of the original page content, create a overview in it and publish the content. You will still have the original, extensive text, but in an archived version.

More extensive changes

When making more extensive changes to the content and appearance of a page, you may have concerns about whether the results will be as expected. By retaining the original version, you can go back a step if the desired outcome is not achieved; doing so is painless.

Say, for example a change has been made to the company structure, the home page in connection with promotional activity, the product portfolio, or to the parameters of some of your products. In all of these situations, it is known in advance when the changes will come into effect and when they should be presented on the website.

Should the change appear on a page that already that exists, the question is when the change will be made and how to set a complete switch from the original content to the new version. Here is an ideal combination of the document planned for publication and archiving.

Keep the history of your content

All types of content created remain saved in CMS, and in the archive. Regardless of whether the document is published, new or archived, we can see their content and attributes, including who made the most recent changes to the version.

If the page content is versioned, the older version serves as an archive. You can look back at the differences, and see who changed the data, when it was changed, older information and images.  However, we should point out that complete archiving of every content save only occurs when “automatic versioning” is switched on. Otherwise, creating a new version is the decision of the editor, who generally updates the original. When updating content without creating a new version it is not possible to track the changes (e.g. in the text), nor is the previous version retained.  

Sample list of versions in the administration of one batch of content:

with various content types

Various type of content

with one type of content

One type of content


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